2021/01/15 09:30 AM Board of Commissioners Regular Meeting - Web Outline

County Commissioners
Regular Meeting
1/15/2021 9:30 AM
Commission Chambers

Old Courthouse 124 Bull Street Savannah, GA 31401

Downloads:

Agenda

Agenda Packet

Video

1.	CALL TO ORDER
2.	INVOCATION
		Rev. Richard Hall of Second Arnold Baptist Church
3.	PLEDGE OF ALLEGIANCE
	Certificate of Appreciation
4.	ROLL CALL
		Roll Call
5.	PROCLAMATIONS AND SPECIAL PRESENTATIONS
	1.	Coronavirus (COVID-19) update by Dr. Lawton Davis, Director, Coastal Health District.
	2.	Employee Service Awards.
	3.	Update on Trial Courthouse Building by Parveez Yousuf, Senior Construction Project Manager, Chatham County Department of Engineering.
6.	CHAIRMAN'S ITEMS
		Comments by Chairman Chester A. Ellis concerning Trial Courthouse Building Construction.
7.	COMMISSIONERS' ITEMS
8.	TABLED/RECONSIDERED ITEMS
9.	ITEMS FOR INDIVIDUAL ACTION
	1.	To request approval of the following budget amendments and transfers 1) In the General Fund M&O, transfer $40,000 from Contingency to the Internal Audit budget, 2) In the Confiscated Revenue Fund, transfer $167 from the Counter Narcotics State fund to the District Attorney's Confiscated revenue fund. 3) In the Multiple Grant Fund increase revenues and expenditures $510,589 for the Corp of Engineers MOSCON grant. 4) In SPLOST VI increase revenue and expenditures $75,000 in the Westside Drainage Improvement project.
			Action Item Printout
		a.	Omnibus Janaury 15, 2021
	2.	Transmittal of Chatham County 2020 Comprehensive Annual Financial Report.
			Information Item Printout
		a.	FY 2020 CAFR Presentation
	3.	Request Board approval to create a new Sales Tax position for a Construction Superintendent in Engineering.
			Action Item Printout
	4.	Chatham County Police Department Bi-Monthly Report given orally by Chief Hadley
10.	ACTION CALENDAR
	1.	Approval of the minutes of the regular meeting on December 18, 2020, as distributed.
	2.	Claims Report vs. Chatham County for the period of December 10, 2020 through January 6, 2021.
			Action Item Printout
	3.	Request Board confirm the days and time for regular Commission meetings for 2021.
	4.	Request Board confirm extension of the US Army Corps of Engineers Grant for Ditching activities conducted by Mosquito Control in the Dredged Material Containment areas.
			Grant Printout
		a.	E.01.06 W912HN-18-1-0001 P00003
	5.	Request Board acceptance of a grant through the Georgia Emergency Management Agency (GEMA) for $10,000 to purchase an explosive detection canine for the Chatham County Sheriff's Office K-9 Unit. (NOTE: No matching funds required.)
			Grant Printout
		a.	K9 Grant K9 Purchase
		b.	01152021 GEMA Grant Canine
	6.	Request Board approval to submit a Letter of Intent and an application to African American Cultural Heritage Action Fund on behalf of Ralph Mark Gilbert Civil Rights Museum for potential grant funding. (NOTE: Matching funds are not required but preferred.)
			Grant Printout
	7.	Request Board approval to extend the Memorandum of Understanding with United Way of the Coastal Empire for housing assistance.
			Action Item Printout
		a.	UWCE Housing Assistance MOU Extension 01.15.21
	8.	Request Board confirmation of application submittal to the Department of Treasury for a rental assistance grant, and authorization to accept any grant award. (NOTE: No matching funds required.)
			Grant Printout
		a.	Chatham County,GA Signed EMR Agreement 01.07.21
	9.	Request Board approve a partnership with the US Army Corps of Engineers and sign a Project Management Plan for development of a feasibility and risk management plan for McQueen's Trail.
			Action Item Printout
		a.	Draft McQueens Trail-PMP-20201208
		b.	07_NFS Self Certification of Financial Capability - 12 Jan 2021
	10.	Request Board authorization to execute lighting agreements with Georgia Power to provide repairs, maintenance, energy and installation to streetlights in the Unincorporated County as needed from January 2021 through January 2022.
			Action Item Printout
	11.	Request Board approval to award bids as follows: (Please note that purchase thresholds of $25,000 or more have been enacted: however, contract and change orders of a lesser amount still will appear.)
			Action Item Printout
		a.	Item A - Change Order No. 2 to the Contract for the Jennifer Ross Complex Parking and Access Improvements
		b.	Item B - Board Confirmation of Emergency Purchase of Audio Visual System Replacement-Upgrade in Courtroom 2A
		c.	Item C - Change Order No. 2 to the Contract to Provide Warehouse Supplies for the Sheriff's Office and Detention Center
		d.	Item D - Change Order No. 3 to the Contract to Provide Warehouse Supplies for the Sheriff's Office and Detention Center
		e.	Item E - Annual Payment for Extended Support Services of the Odyssey System
		f.	Item F - Construction Contract to Stabilize the 18th Fairway Hole at Henderson Golf Course
		g.	Item G - Board Confirmation of Emergency Purchase of Rental Space from Savannah Convention Center
		h.	Item H - Change Order No. 1 to the Contract to Provide Warehouse Supplies for the Detention Center
		i.	Item I - Construction Contract for Roof System Restoration at J. Tom Coleman Judicial Courthouse
		j.	Item J - Annual Software Maintenance Renewal for MobileCom, Mapping and CommandCAD Licenses
11.	FIRST READINGS
12.	SECOND READINGS
		Request the Board adopt revisions and approve the updated list of roads for the Chatham County Speed Zone Ordinance.
			Action Item Printout
		a.	Chatham County LOR 12-8-20
13.	INFORMATION ITEMS
	1.	Progress report on FY2021 Contingency Accounts – M & O and the Special Service District.
			Action Item Printout
	2.	List of Purchasing items between $2,500 and $24,999.
			Action Item Printout
	3.	January 2021 Road Report
			Information Item Printout
	4.	January 2021 Drainage Report
			Information Item Printout
	5.	January 2021 Vertical and Recreational SPLOST Report
			Information Item Printout
	6.	County Manager's Update:
		Chatham County Blueprint Application Update
	RECESS TO EXECUTIVE SESSION - motion required
		Motion to recess to Executive Session.